UNPO Executive Officer
Purpose

To support the day-to-day administration of UNPO by managing membership services, governance processes, organizational administration, and legal compliance, ensuring the efficient operation of the UNPO.
Key Responsibilities
Membership

• Manage membership applications, renewals, and membership records.
• Maintain regular communication with members.
• Support the collection of membership fees.
• Coordinate membership meetings and General Assembly administration.
• Administration
  Manage the day-to-day administration of the Secretariat.
• Maintain organizational records, filing systems, and official documents.
• Coordinate meetings, prepare agendas, and record minutes.
• Support procurement, contracts, and office administration.

Governance and Legal Compliance

• Maintain governance records and ensure compliance with the Constitution and organizational policies.
• Support the Executive Committee and General Assembly with governance processes.
• Coordinate legal and statutory filings and maintain organizational registrations.
• Liaise with legal advisers, auditors, and regulatory authorities when required.

Financial Administration

• Support bookkeeping, invoices, payments, and financial record-keeping.
• Assist in preparing financial information for audits and reporting.
• Maintain administrative records for grants and contracts, where applicable.

IT and Social Media Management

• Manage the UNPO website, social media, and online platforms.
• Maintain the organization’s IT systems and digital tools.
• Support staff with IT and online collaboration tools.
• Help develop secure online services and digital spaces for UNPO members.
• Other Duties
  Provide administrative support to the

UNPO Management and Presidency Committee.

• Undertake other administrative duties as required to support the effective operation of the Secretariat.

The profile for this role is junior to mid-level. It requires administrative competence, communication, a
high level of organisation, and the personal resilience to work as a sole staff member in a demanding
institutional context.
Essential qualifications and experience

• Two to four years of experience in administrative, coordination, or operations roles within a
  non-profit, international organisation, or membership association.
• Demonstrated experience managing financial administration: invoice processing, basic
  bookkeeping, liaison with external accountants or auditors.
• Experience supporting governance processes: scheduling, minutes, document management
  for boards, committees, or assemblies.
• Strong written communication in English. A second language relevant to UNPO’s membership
  base (French or Dutch) is an advantage.
• Competence with standard digital tools: Google Workspace, Canva, WordPress and
  Elementor, social media platforms, video conferencing.
• Ability to manage multiple concurrent tasks independently, with high attention to detail and
  reliable follow-through.

How to Apply: To apply, please submit your resume, cover letter, and a writing sample (in English) to: [email protected]. Please include “UNPO Executive Officer” in the subject line of the email. Due to the high volume of applications received, we are unable to provide feedback to individual applicants except for those interviewed for a placement.